Our Terms and Conditions of Hire:

On booking the War Memorial Hall you are entering into an agreement with our committee, accepting responsibility for ensuring all the conditions for hire (below) are met. We reserve the right to amend/cancel any booking and additional fees will be charged if the following conditions are insufficiently upheld. Thank you. Charity Number 520407

General Conditions of Hire:

  • Hirers must be over 21 years of age

  • Fees are payable in advance

  • No refunds if hire is cancelled within 48 hours of the booked time 

  • All damage & breakages must be paid for. The user will report any defects or breakages to Memorial Hall Committee immediately

  • Maximum Capacity:  Old Hall is 100 people, the New Hall is 150 people and the Meeting Room is 18 people

  • No animals, except assistance dogs, unless prior arrangement with the Booking Clerk

Litter:

  • Please provide refuse bags and dispose of rubbish in the outdoor bins at the end of the booking.  
    Please use the green recycling bin for empty bottles etc.

  • If outdoor areas are used, please ensure that all litter is collected at the end of the booking

Cleaning:

  •  If the Hall is booked for a Friday or Saturday evening & cannot be cleared/cleaned by the midnight deadline, the user should make prior arrangements with the Booking Clerk to clean the Hall the following morning - an additional charge may be made

  • The user will leave the Hall in a clean condition with all furniture stored correctly. Cleaning shall be carried out immediately after use unless agreed otherwise with Memorial Hall Committee

  • Should the Memorial Hall Committee decide that additional cleaning is required then the user shall pay an additional fee of £30 per occasion

  • No confetti, streamers or party poppers are to be used inside/outside the Hall

 Noise:

  • Noise should always be kept to a minimum while outside the hall and Neighbours respected

  • All music must cease by the following times: 10.30pm (Mon – Thurs & Sun) 11.40 pm (Fri & Sat)

  • The Hall must be completely cleared of people by 11pm (Mon -Thurs & Sun,) 12.00am (Fri. & Sat)

  • The emergency doors & main entrance door must remain closed while music is being played in the Hall

Health and Safety

  • No smoking/Vaping is permitted anywhere in the hall

  • Ensure that all users have knowledge of the emergency exits & the positions of the fire extinguishers

  • If any one of the Fire Extinguishers has been tampered or used, report this to the Memorial Hall Committee immediately

  • It is the responsibility of the user to ensure that all regulations regarding food preparation are adhered to

  • You must if preparing, serving or selling food, observe all relevant food health and hygiene legislation and regulations. No food is to be left at the hall overnight.

  • You must ensure that any electrical appliances brought to the premises have been PAT tested, are safe and in good working order.

 WIFI

  • Although we aim to offer the best WIFI service possible, we make no promise that the WIFI service will meet your requirements. We cannot guarantee that our WIFI service will be fault-free or accessible at all times.  

  • Please search for our BT Guest account and accept the T&C’s in order to use our WIFI service.

 Insurance

  • Commercial hirers must hold their own liability insurance; only non-commercial groups are covered by our insurance.

  • It is the responsibility of the user to ensure that Public Liability and third-party insurance is in place to cover their hire 

  • If alcohol is to be sold during the period of your booking, then it is the user responsibility to ensure that the relevant license has been obtained and you must be reported to the booking clerk

  • Memorial Hall Committee will accept no responsibility for loss or damage to any equipment either left in the garden, hall and car park

 

Keys

  • A key will be issued to users at the time of their booking, this must be returned promptly at the end of the hire period.  Regular users will be given a key to cover the duration of their booking(s).  This must be returned if they no longer wish to hire the hall.  Users must only gain entry at the times of their booking.

 

Co2 Monitors

  • We have Co2 Monitors in both halls.  They are a good indicator if ventilation needs improving and some reassurance that your ventilation measures you have in place are working.  Please don’t touch them! If the screen is green, it is an indicator that the ventilation is fine.  If the screen is red, ventilation needs improving, and we recommend that you open doors and windows until the screen turns back to green.